Interlibrary Loans

Frequently Asked Questions About
Interlibrary Loans

Overview
You can request an interlibrary loan (ILL) for material not owned by the Ron Burnett Library + Learning Commons. Books and copies of journal articles can be brought in by the Library on your behalf from other BC post-secondary and public libraries as well as from other Canadian post-secondary and public libraries.

Who Can Use ILL Services?
This service is available to current faculty, staff and students in degree programs at Emily Carr University for university related research.

How do I request ILL Material?
Use the online Interlibrary Loan Book Request Form to place book requests.

Use the online Interlibrary Loan Article Request Form to place journal article requests.

What types of materials can be requested?
Books and journal articles may be requested through ILL.

Loans for media items must be directed to the Ron Burnett Library + Learning Commons' Media Booking Department, please refer to Media Bookings FAQs for details.

How many items can I request?
As the library incurs fees for bringing in ILL items on your behalf we ask that you limit your requests to five items at a time. 

How much does it cost?
The library currently subsidises the ILL program for requests made from BC public and post-secondary libraries. 

When materials can not be located in BC they may be borrowed from other Canadian Libraries at the discretion of the ILL department. Borrowing materials from out of province is not always free. Only items that can be borrowed free of charge will be brought in. 

Patrons who do not pickup requested items will be charged a non-pickup fee. See Fines + Fees.

When will my request be processed?
Most requests are processed within twenty-four hours. However during peak periods it may take longer for the Interlibrary Loans Departments to process your requests.

How long does it take for material to arrive?
When planning your research be sure to allow enough time for ILL items to be shipped. Most books requested from BC libraries arrive within 10 days. They may arrive sooner but allow up to 2 weeks during peak periods. Books requested from libraries outside BC will take longer, expect 2-3 weeks shipping time.

Copies of journal articles usually arrive much quicker than books, often a few days after the library has placed your request.

If you are on a tight deadline it will be faster to borrow items from other BC post-secondary libraries in person as a reciprocal borrower.

How will I be notified when the material I have requested has arrived?
When your book arrives you will be notified by email at the email address you provided on the request form.

Journal articles will be emailed to you at the email address you provided on the request form.

Where do I pick up and return ILL materials?
ILL books may be picked up at the Ron Burnett Library + Learning Commons Circulation Desk. They will be checked out to your library account and must be returned to the Ron Burnett Library + Learning Commons by their due date.

You are responsible for observing the conditions of the lending library which may restrict use of material to the library, or prohibit photocopying. You will be held responsible for any damage or loss incurred while borrowed material is in your possession.

As journal articles are sent to your email address you are not required to return them.

Can I place ILL items on reserve?
Items requested through ILL are brought in expressly for the requestor's use and can not be placed on reserve in the Ron Burnett Library + Learning Commons. It may be possible to borrow a book through ILL and make photocopies of sections of the book to include in a course pack. When photocopying from books Canadian Copyright Law applies.

How long may I keep a book borrowed through ILL?
All loan periods are set by the lending libraries and are typically 2-3 weeks. Please note that some libraries restrict use of their books to "in-library use only."

How do I renew a book borrowed through ILL?
There are generally no renewals on ILL materials, though they may be granted in special circumstances at the discretion of the lending institution.

For more information contact:
Ron Burnett Library + Learning Commons
Emily Carr University of Art + Design
Interlibrary Loans Department    604.844.3077                                                                                                 ill@ecuad.ca