Frequently Asked Questions About
Placing Items On Reserve

Instructors can place articles, books, or other media on reserve in the library for a specific course. Students are able to check these items out for a short period of time ranging from 2 hours to one week.

You can put items on reserve using this online form, or a paper form that is available at the Circulation Desk.

What items can be placed on reserve?

  • Books
  • Photocopies of articles (1 copy/per article)
  • Slides
  • Emily Carr University media items
  • Personal copies of books or media items (media must be legally authorized copies)

How do I place items on reserve for my students?
Locate required materials in the Library and bring them to the circulation desk or bring 1 copy of each article to the library circulation desk (full citation information must be noted on copy). 

Fill out a Reserve Request Form, available at the library circulation desk or use our online Reserve Request Form. All items placed on reserve must be accompanied by this form. Please allow up to 48 hours for reserve requests to be processed.

What if an item I want to put on reserve is checked out?
Fill out a Reserve Request Form. When the item is returned it will be processed and placed on reserve. Library items currently on loan to another borrower will be recalled. Borrowers have up to 2 weeks to return recalled items to the library.

Can I place items I own on reserve?
Yes, personal copies of books may be placed on reserve. Personal copies of legally authorized videos and DVDs may be placed on reserve. The Library does not assume responsibility for loss or damage of personal copies placed on reserve.

Library labels will be applied to reserve items for identification purposes. These labels are easily removed when items are taken off reserve. A few small pieces of clear book tape will remain.

Are there any items that cannot be placed on reserve?
There are a few types of items that cannot be placed on reserve:

  • Interlibrary loan items, as they belong to another university
  • Photocopies submitted without full citation information
  • Videos/DVDs that have been copied illegally
  • Reference materials, as they are library use only and can be easily retrieved from the Reference area

How long can students check out reserve items?
Loan periods range from: 2 hour in library use, overnight loan, 3 day loan or 1 week loan.

For more information contact:                                                                     

Library Reserves
Ron Burnett Library + Learning Commons