Course-Based Applications

How to apply for research ethics approval for a course at Emily Carr University

Courses that include research activities that involve human participants require approval by the Emily Carr University Research Ethics Board prior to the start of participant research activities. If you are an Emily Carr University instructor please use Application for Human Research Ethics: Course-Based Research that is available here - ROMEO - Researcher Portal. Sign in using your ECUAD email and the password you have created. If you are new to ROMEO, please self-register and send an email to  research@ecuad.ca to confirm that you have self-registered to speed up the authorization process. After login, click on "APPLY NEW" (right side of screen). Then select "Application for Human Research Ethics: Course-Based Research" and follow the prompts.

New! Applicants can consult this step-by-step guide to the course-based application process: Researce_Ethics_in_Courses_Instructions.pdf

Parameters of Risk in Courses

If course-based research falls within the following parameters, the instructing Faculty Member will be authorized to review the students' projects as long as the student research does not exceed these parameters of risk. Activities that are beyond these parameters must be reviewed by delegated members or the full board of the ECU-REB depending on the level of risk.

The Parameters of Risk for course-based research are: 

  • The participant research is not solely for pedagogical purposes. In other words, there may be external, commercial or faculty-owned research within the classrooms.

  • The research may involve other ethics boards or protocols as a result of partnership of schools, universities, hospitals or health authorities.

  • The research may involve deception. Some of the aims of research may be withheld from the participants during the consent process. (For example, the researchers would like to observe the way passersby interact with an experimental intervention in a public space.)

  • The research may include minors or those under legal guardianship.

  • The research may target vulnerable groups or isolated communities.

  • The research might take place outside of Emily Carr University premises.

  • The research does not involve testing of items subject to other regulation or safety testing. This may include the testing of invasive or potentially dangerous items with human participants.

  • The research may exceed minimal risk. In other words, the probability and magnitude of possible harms is greater than those encountered in similar, everyday activities.

The above categories require review by the ECU-REB. Instructing Faculty Members will not be delegated to review student research activities that involve these areas of participant risk without the input of members of the ECU-REB.

Also see - The Risk & Review Tool - GUIDELINES202.2_RiskReview_updated.pdf

Pre-Approval Forms

The ECU-REB provides the following templates and forms for the discretionary use of the Instructing Faculty Member. 

Important !!  Complete these forms using  "Adobe Acrobat" software, rather than "Preview" or a browser window, which is the default on most Apple computers (including those in the university computer labs).

TEMPLATE 201.3 Invitation and Consent Form (General) - TEMPLATE 201.3.doc

TEMPLATE 201.4 Invitation and Consent Form (including Minors) - TEMPLATE 201.4.doc

TEMPLATE 201.5 Media Release Form (General) - TEMPLATE 201.5.doc

TEMPLATE 201.7 Internet Survey Preamble - TEMPLATE201.7.doc

Frequently Asked Questions

What happens when a student participant research project spans more than one course, or from one semester to the next?

If the student’s participant research extends beyond the scope of one course, the student is required to maintain the confidential materials during transitions between courses. Confidential materials must be securely stored in a locked location on the university premises. In the second course, the student is required to re-submit their approved research ethics proposal to the new Instructing Faculty Member. The new supervisor must ensure that the new course has ECU-REB approval before the participant research activities can resume. Their name should appear on the new recruitment and consent materials for all participant activities that occur within their course.

When are the course-based applications due?

Applications can be received at anytime.

What kind of help is avaialble for the research ethics application and review process?

Workshops and Presentations are available throughout the school year - http://www.connect.ecuad.ca/research/reb/resources

Watch for notices of ECU-REB events, or make a request for a face-to-face appointment or an in-class workshop - ethics@ecuad.ca

What is the Instructing Faculty Member’s responsibility after research ethics approval? 

In approved course-based research, the Instructing Faculty Member supervises all participant research activities that happen within the scope of the course. Their name and contact details must be listed on all recruitment and consent materials. The application asks about how the data resulting from the research will be managed. Data generated by Emily Carr University researchers needs to be securely stored for 5 years. (ECU 5.1.1 Responsible Conduct of Research: Integrity + Scholarship Procedures). Instructors need to describe how this requirement will be met on the research ethics application.

Research Within Classrooms (and

Scholarship of Teaching & Learning)

Instructors who incorporate research projects into classroom activities are encouraged to consult this resource: Guidelines 205.7 Research Within Classrooms - GUIDELINES205.7.pdf

If the students in the classroom are the research participants or "subjects" of a research project, a regular (non course-based) research ethics application should be used. Follow the instructions found here: https://www.connect.ecuad.ca/research/reb/applications

TCPS 2: CORE Tutorial

All instructors and students who are involved in Course-based ECU-REB Applications are required to complete an on-line tutorial that helps to ensure that all researchers are familiar with the updated (2014) Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2). The tutorial, TCPS 2: CORE, serves as a short course on research ethics. It is recommended that instructors include the completion of this tutorial as a component of the course grade. At the completion of TCPS 2: CORE, the on-line user is issued a completion certificate. A copy of each researcher’s certificate should accompany the ECU-REB Project-Based Application.