Course-Based Applications

Courses that include research activities that involve human participants require approval by the Emily Carr University Research Ethics Board prior to the start of participant research activities.

For course-based approval, start by completing Course-Based Research Ethics Application FORM205.1CourseApplication.pdf . Return it to the ECU-REB Office as soon as the following documents are available:

  • Course syllabus
  • Instructors' TCPS:CORE (Course on Research Ethics) Certificates
  • Class Roster (this can be updated later)

If course-based research falls within the following Parameters of Risk, the application will be approved as soon as it is received and complete. The instructing Faculty Member will then be authorized to review the students' projects as long as the research fits within the Parameters of Risk  and does not deviate from the approved application. Activities that exceed these parameters of risk will be reviewed by delegated members or the full board of the ECU-REB depending on the level of risk.

The Parameters of Risk for course-based research are: 

  • The participant research is not solely for pedagogical purposes. In other words, there may be external, commercial or faculty-owned research within the classrooms.
  • The research may involve other ethics boards or protocols as a result of partnership of schools, universities, hospitals or health authorities.
  • The research may involve deception. Some of the aims of research may be withheld from the participants during the consent process. (For example, the researchers would like to observe the way passersby interact with an experimental intervention in a public space.)
  • The research may include minors or those under legal guardianship.
  • The research may target vulnerable groups or isolated communities.
  • The research might take place outside of Emily Carr University premises.
  • The research does not involve testing of items subject to other regulation or safety testing. This may include the testing of invasive or potentially dangerous items with human participants.
  • The research may exceed minimal risk. In other words, the probability and magnitude of possible harms is greater than those encountered in similar, everyday activities.

The above categories require review by the ECU-REB. Instructing Faculty Members will not be delegated to review student research activities that involve these areas of participant risk without the input of members of the ECU-REB.

Also see - The Risk & Review Tool - GUIDELINES202.2_RiskReview_updated.pdf

Pre-Approval Forms

 The ECU-REB provides the following templates and forms for the discretionary use of the Instructing Faculty Member. 

Important !!  Complete these forms using  "Adobe Acrobat" software, rather than "Preview" or a browser window, which is the default on most Apple computers (including those in the university computer labs).

FORM 205.2 Student Research Ethics Application - FORM205.2StudentResearchEthicsApplication_updated.pdf

TEMPLATE 201.3 Invitation and Consent Form (General) - TEMPLATE 201.3.doc

TEMPLATE 201.4 Invitation and Consent Form (including Minors) - TEMPLATE 201.4.doc

TEMPLATE 201.5 Media Release Form (General) - TEMPLATE 201.5.doc

TEMPLATE 201.7 Internet Survey Preamble - TEMPLATE201.7.doc

Post-Approval Forms

If there are any changes to the approved participant research activities, the Instructing Faculty Member must notify the ECU-REB. Changes may need to be approved prior to their implementation. Please describe the changes in the Form 204.1 AmendmentsFORM204.1_updated_logo.pdf

If there are any adverse incidents during or affecting the participants of the research, the Instructing Faculty Member is required to report these to the ECU-REB as soon as possible.  Please detail any incidents using the Form 204.2 Adverse Incident - FORM204.2_updated_logo.pdf

To complete the research ethics review process, the Instructing Faculty Member is required to complete FORM 205.3 Course-Based Research Completion at the conclusion of the participant research or the courseFORM205.3_updated_logo.pdf

Frequently Asked Questions about the course-based ethics approval process -

What happens when a student participant research project spans more than one course, or from one semester to the next?

If the student’s participant research extends beyond the scope of one course, the student is required to maintain the confidential materials during transitions between courses. Confidential materials must be securely stored in a locked location on the university premises. In the second course, the student is required to re-submit their approved research ethics proposal to the new Instructing Faculty Member. The new supervisor must ensure that the new course has ECU-REB approval before the participant research activities can resume. Their name should appear on the new recruitment and consent materials for all participant activities that occur within their course.

When are the course-based applications due?

Applications can be received at anytime. Review meeting dates and deadlines will soon be posted here -

What kind of help is avaialble for the research ethics application and review process?

Workshops and Presentations are available throughout the school year -

Watch for notices of ECU-REB events, or make a request for a face-to-face appointment or an in-class workshop -

What is the Instructing Faculty Member’s responsibility after research ethics approval? 

In approved course-based research, the Instructing Faculty Member supervises all participant research activities that happen within the scope of the course. Their name and contact details must be listed on all recruitment and consent materials.

TCPS 2: CORE Tutorial

All instructors and students who are involved in Course-based ECU-REB Applications are required to complete an on-line tutorial that helps to ensure that all researchers are familiar with the updated (2014) Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2). The tutorial, TCPS 2: CORE, serves as a short course on research ethics. It is recommended that instructors include the completion of this tutorial as a component of the course grade. At the completion of TCPS 2: CORE, the on-line user is issued a completion certificate. A copy of each researcher’s certificate should accompany the ECU-REB Project-Based Application.