Current Deadlines For ECU-REB Applications

Frequently Asked Questions - ECU-REB Date & Deadlines

When should I apply?

Applications for research ethics approval should be submitted when the researcher has a clear proposal for human participation in the research.

Graduate Students - Applications are submitted after you and your supervisor have discussed your plans for research activities involving human participants, and after the project proposal has been successfully defended. The supervisor will be listed as the principal investigator (PI) on the application. The ECU-REB will only review graduate student applications that have passed the interim thesis plan (or thesis proposal approval) stage.

Faculty or External Researchers - Applications are submitted after research funding and partnership contracts are in place and the research team has agreed on the plans for research activities involving human participants. The principal investigator (PI) submits the application for research ethics approval. If an Emily Carr researcher is a co-investigator on an external project where the PI’s institution has its own ethics review process, the research team should begin the approval process at the PI’s institution. The ECU-REB will review approved applications from other jurisdictions so that ethics approval processes are harmonized and expedited.

How long does the approval process take?

Review and approval process times depend on the completeness and complexity of the application, and the availability of reviewers. In general,

  • The delegated review process for complete applications takes 2-3 weeks. 
  • The full board review process for complete applications can take from 1-2 months.

To ensure that there is enough time for the research ethics approval process, make sure that plans for research activities involving human participants are discussed with supervisors, co-researchers, and partners at least 3 months before the expected start of research activities involving participants.

As a rule of thumb, plan to submit applications:

  • 1 month in advance of the research activities for applications requiring delegated board review (see level 2 & 3 of The Risk & Review Tool*).
  • 2 months in advance of the research activities for applications requiring full board review (see level 4 of The Risk & Review Tool*).

*The Risk & Review Tool - GUIDELINES202.2_RiskReview_updated_logo.pdf

What is the deadline for making a research ethics application?

You can submit an application for ethics review at any time.

Most applications for research ethics approval are reviewed using a delegated review process outside of meetings. There are no deadlines for delegated reviews. (See level 2 & 3 of The Risk & Review Tool.*)

Applications that require a full board review will be reviewed at one of the scheduled meetings or in a special meeting called if a regular meeting is not available (see dates below). The full board review process is used for research activities that are expected to present more than minimal potential risk to participants. (See level 4 of The Risk & Review Tool.*)

*The Risk & Review Tool - GUIDELINES202.2_RiskReview_updated_logo.pdf

When does the ECU-REB meet?

Meetings for the ECU-REB during the 2018/19 academic year are as follows,

  • Tuesday, March 19, 2019 4:00-6pm (as required) TBC
  • Tuesday, April 16, 2019 4:00-6pm TBC
  • Tuesday, May 14, 2019 4:00-6pm (as required) TBC

Additional meetings will be called for applications that need to be reviewed by the full board between scheduled meetings.

When should applications that need to be reviewed at meetings be submitted?
For applications that need to be reviewed at a scheduled meeting, please submit it at least 2 weeks in advance of the meeting date. Feel free to contact the Research ethics coordinator to discuss the timing of reviews - ethics@ecuad.ca