Student Services Forms

Click on the appropriate link below to access information on various processes/procedures overseen by Student Services, and the related forms required to carry them out:


OneCard ID

OneCard replacement forms are for undergraduate + graduate students who have lost or misplaced their student ID. Once a new card is made the access on the previous one is disabled. 
Reprints take up to 24 hours to print and cost $10.00.

You may e-mail the form to or drop it off in person in the Student Commons at the front desk.


Change of Address

Current students can update their address through myEC.

Enrolment Verification

Students who require proof of their enrolment may complete the form below and submit it to the Student Services Office. Please allow 48 hours for processing. We require the student's signed authorization to complete the request.

Declare a Minor

Students who wish to declare a minor must fill out the following form and submit it to an Academic Advisor. More information on Minors is available here.

Information Release Authorization

Due to Protection of Privacy legislation, Emily Carr cannot assist or give student record access to a third party without written permission from the student. An information release form can be filled out by the student and will be kept on file in Student Services for the duration of the student's studies, unless otherwise notified in writing.

Leave of Absence

Undergraduate students may apply for a leave of absence from the University. A leave may be granted by the Registrar for up to one year, in which case the student will be guaranteed a space in their program when they return. Students leaving the University for more than one year must reapply for admission. If a student needs to leave mid-semester a Withdrawal from ALL courses form will also be required.

Graduate students should contact the Graduate Studies office for information on leave of absence policies and procedures.

Letter of Permission

Students may request a Letter of Permission (LOP) for studies they plan to do at other post-secondary institutions for transfer back to Emily Carr. To guarantee that the course work will be accepted for transfer, the student must request approval before they register for the course(s). 

Transfer Credit

New Foundation students and transfer students are assessed transfer credit where applicable. Students who feel that additional transfer credits should be granted must fill out a transfer credit request form. Each assessment will require that the student provide detailed information about the course(s) taken and the course(s) at Emily Carr for which credit is sought.

Transcript and Degree Parchment Request

To request a transcript or degree parchment, students must first ensure they have no outstanding accounts with the university, and should then complete and submit the form found below, with the accompanying fee, to the Records + Registration office. More information is available here. Current students can also request transcripts online through myEC.

Withdrawal Forms

In order to withdraw from a course or from the University undergraduate students must submit an official withdrawal form to Student Services. More information on withdrawal policies is available here.

Graduate students should contact the Graduate Studies office for information on withdrawal policies and procedures.

Fall and Spring Semesters


Summer Withdrawal Forms 2018

Please note that the deadline to withdraw from Term II classes was July 25.